On this page:
- Retention Schedules
- General Retention Schedule
- Department Schedules
- Disposal of University Records
- Retention Guidelines for Protected Data
Retention Schedules
The Wright State Office of Records Management, required by ORC 149.33, provides assistance and support for university offices to be in compliance with state and federal laws and regulations relating to the proper management, retention, and disposal of university records in all formats. The office is responsible for developing records retention schedules that identify records created or received by the university and specify how those records must be maintained. It provides a wide range of services designed to help ensure the university is meeting its record-keeping responsibilities through the development of standards promoting efficiency and minimizing risk in terms of the management of information. The university's Records Management and Retention policy describes the types of university records that need to be retained long term, services provided by the university archives as the official repository for permanent university records, and responsibilities of the university as a public agency in terms of public records requests as further defined in the Public Records policy. The program also provides training workshops to assist staff with the management of university records in their offices.
General Retention Schedule
The General Records Retention Schedule (PDF) is the primary source of retention requirements for the records created, received, and used by Wright State University. Organized by sections, based upon the function of the record, the general schedule contains record series that are common to most university offices.
Department Schedules
Departmental retention schedules are supplemental documents created for an office, department, or program that has a specific function and therefore creates unique records.
University Administration
- Board of Trustees (PDF)
- University President (PDF)
- General Counsel (PDF)
- Audit, Risk and Compliance (PDF)
- Disability Services (PDF)
- Athletics (PDF)
- Human Resources (PDF)
University Advancement
Financial Operations/Division of the COO
- University Controller/Accounting Services (PDF)
- Bursar and Treasury Services (PDF)
- Procurement and Contract Services (PDF)
- Budget Planning and Resource Analysis (PDF)
- Public Affairs (PDF)
- Communications (PDF)
- Public Safety (PDF)
- Institutional Research (PDF)
- Facilities Management - Design and Construction (PDF)
- Facilities Management - Environmental Health and Safety (PDF)
- Facilities Management - Facility Operations (PDF)
- Student Union and Event Services (PDF)
- CaTS
Inclusive Excellence
Provost/Administrative Offices
- Academic Affairs
- Curriculum and Instruction
- Writing Across the Curriculum
- Research Affairs
- Faculty Affairs
- University Libraries (PDF)
- Lake Campus
Enrollment Management and Recruitment
- Undergraduate Admissions
- University Center for International Education
- Articulation and Transfer Services
- Registrar
- Financial Aid
- Marketing
- RaiderConnect
Student Success/Dean of Students
- Campus Recreation
- Residence Services
- Community Standards and Student Conduct
- Counseling and Wellness
- Pre-College Programs
- Residence Services
- Student Life
Colleges and Schools
- Raj Soin College of Business
- College of Engineering and Computer Science
- Engineering Ph.D. Program (PDF)
- Biomedical, Industrial & Human Factors Engineering Department (PDF)
- Department of Computer Science and Engineering (PDF)
- College of Engineering and Computer Science Dean's Office (PDF)
- Mechanical and Materials Engineering Department (PDF)
- Electrical Engineering Department (PDF)
- College of Health, Education, and Human Services
- College of Liberal Arts
- College of Science and Math
- Department of Biochemistry and Molecular Biology (PDF)
- Biological Sciences Department (PDF)
- Biomedical Sciences Ph.D. Program (PDF)
- Chemistry Department (PDF)
- College of Science and Math Dean's Office (PDF)
- Earth and Environmental Sciences (PDF)
- Environmental Sciences Ph.D. Program (PDF)
- Mathematics and Statistics Department (PDF)
- Physics Department (PDF)
- Department of Psychology (PDF)
- Department of Neuroscience, Cell Biology, and Physiology (PDF)
- Boonshoft School of Medicine
- College of Graduate Programs and Honors Studies
Disposal of University Records
The Records Management Office provides approval for university offices to dispose of university records or transfer them to the archives. A Certificate of Records Disposal (PDF), approved by the university records manager, is required prior to the disposal or transfer of university records listed on department records retention schedules. Records listed in the general schedule (and not your department schedule) do not require a CRD.
Retention Guidelines for Protected Data
University data is protected by state and federal law and university policies and procedures including FERPA and HIPAA regulations. Descriptions, classification examples, and retention schedule recommendations of types of university's protected data follow below.
- FERPA: Privacy and Release of Student Educational Records
- Gramm-Leach-Bliley Act (GLBA) (PDF)
- HIPAA Regulations: Uses and Disclosure of Protected Health Information
- Other Protected Information (PDF)
Every university employee is responsible for safeguarding the confidentiality, integrity, and accuracy of protected data. University employees should know what kind of data is protected and what security measures protected data require.